Job Description

Commercial Litigation Legal Secretary

Location: Newark, NJ Office
Classification: Non-Exempt
Reports to: Administrative Manager

What You’ll Do:

• Perform day-to-day administrative and legal secretarial tasks in support of litigation attorneys

• Answer and screen incoming calls, take accurate messages, and direct inquiries appropriately

• Edit, revise, and clean up legal documents to conform with firm styles and guidelines

• Manage electronic filings for Federal and State Courts

• Create and edit Tables of Authorities and Tables of Contents

• Enter, edit, and manage attorney time entries and expense reports

• Organize and maintain case files and handle document filing

• Process incoming/outgoing mail, including messenger service and FedEx

• Provide secretarial coverage during absences within the department

What You’ll Bring:

• Minimum of 10 years’ litigation legal secretarial experience , preferably in a law firm

• High school diploma or equivalent required

• Strong knowledge of Federal and State Court filing procedures, including E-filing

• Advanced proficiency with Microsoft Office 365, iManage, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation, and Compulaw

• Outstanding organizational skills and extraordinary attention to detail

• Excellent communication and interpersonal abilities

• Ability to multitask and prioritize workload in a fast-paced environment

• Proven experience managing pressure and tight deadlines

• Positive, professional demeanor and team-oriented attitude

• Current Notary Public commission or willingness to obtain within the first 6 months of employment

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