CONTRACT TO HIRE - 8:30AM-5PM M-F
Answer phones.
Open and maintain reception/lobby area.
Decorate reception area for holidays.
Distribute visitor badges/collect at end of stay.
Inputting/printing visitor badges.
Stock kitchen, break rooms and office supplies.
Order kitchen/office supplies when needed.
Process requests for supplies and equipment.
Handling of all incoming/outgoing USPS/carrier packages.
Obtain signatures for all carrier mail and sensitive USPS Mail.
Tour the entire space bi-weekly to ensure it is clean and in order.
Stock larger conference rooms with supplies (pads, pens, etc.).
Clean out workstations/offices when necessary.
Coordinate any cleaning requests/complaints with property management.
New hire onboarding (preparation of space, building access, signage, etc.).
Hands out weekly lunch vouchers/sends out communication (every Wednesday).
Assist with in-office meetings to include setting up meetings, ordering of food, accepting food deliveries, meeting guests in the lobby to grant suite access, etc.
Floorplan coordination.
Maintains facilities policies & procedures pertaining to associates and visitors.
Responsible for visitors sign in book. Provide evidence to security team monthly for reporting purposes.
Maintain keys to desks/offices.
Emergency evacuation team member/coordinator.
Assist Procurement with tasks assigned.
Disseminate relevant communications from Property Management to associates. when Sr. Facility Manager is out of office.
Supports Facilities projects and any special initiatives as needed.
Assist other departments with in-office needs as necessary (putting up banners, check printing, etc.)
Perform all other duties as assigned by Facility Manager.
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