EA/PA to CEO Job at Ascendo Resources, West Palm Beach, FL

ZFBRYkxVQmlmWjQ2anljTFEzZWhXa1NYc2c9PQ==
  • Ascendo Resources
  • West Palm Beach, FL

Job Description

We are seeking an exceptional Senior Executive Assistant / Personal Assistant to support the CEO of a Financial Services firm.

This role will provide comprehensive administrative support, managing a wide range of responsibilities and ensuring that the CEO’s time and priorities are optimized.

The ideal candidate will be highly organized, proactive, and possess strong communication skills, with a solid understanding of the financial services industry. This is a high-level role that requires discretion, initiative, and the ability to handle sensitive and confidential information, be extremely organized and be able to provide white glove service with a friendly smile!

Your Role:

  • Manage the CEO’s calendar, including scheduling and prioritizing appointments, meetings, and travel. Ensure the CEO’s time is utilized effectively.
  • Act as a liaison between the CEO and internal/external stakeholders, handling phone calls, emails, and other forms of communication with professionalism and discretion.
  • Organize complex domestic and international travel arrangements, including flight bookings, hotel accommodations, and itineraries, ensuring seamless travel experiences.
  • Prepare agendas, materials, and presentations for meetings. Take meeting minutes and ensure follow-up on action items as required.
  • Assist with the planning and execution of strategic initiatives, including tracking progress and maintaining deadlines for ongoing projects.
  • Draft, proofread, and edit documents, presentations, and reports for the CEO. Maintain and organize files, ensuring that critical documents are readily accessible.
  • Handle sensitive and confidential information with the highest degree of discretion and professionalism.

Qualifications:

  • 7+ years of executive assistant experience, preferably in a financial services, banking or investment management industry.
  • Bachelor’s degree in Business Administration, Finance, or a related field (preferred).
  • Exceptional organizational and time-management skills
  • Strong verbal and written communication skills
  • Ability to handle multiple tasks and competing priorities
  • High level of discretion and ability to maintain confidentiality
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Friendly demeanor, ability to provide a concierge style service
  • Strong attention to detail and accuracy

Job Tags

Similar Jobs

Peraton

Senior Technical Editor - Quality Assurance Framework Job at Peraton

 ...Overview About The Role Th e Senior Technical Editor - Quality Assurance Framework (...  ...experience. ~ Exceptional technical writing and editing skills, with strong...  ...hold this clearance. SCA / Union / Intern Rate or Range Details Target Salary... 

NITELINES USA, INC

Certified Nursing Assistant (1099) Job at NITELINES USA, INC

 ...organization and start doing your life's best work. Certified Nursing Assistant (1099) Pay rate: $40/Hour (1099) Location:Warm Springs,...  ...procedure. Requirements: Note: The candidate needs to travel by their own vehicle as there is no public transportation, including... 

MIR Digital Solutions

GoLang Developer Job at MIR Digital Solutions

 ...Duration: 1 year Location: Toronto; Hybrid Pay: 70-75/hr Inc About the Role We are seeking a skilled Go (Golang) Developer to design, develop, test, and maintain high-performance backend services. The ideal candidate has strong hands-on experience... 

moomoo

Cash Management Analyst - Entry Level Job at moomoo

 ...oriented Cash Management Analyst to support our finance team. This entry level role is ideal for someone who thrives in a data-driven...  ...maintaining smooth cash flow operations across multiple entities, banking portals, and internal systems. As a Cash Management Analyst,... 

D.R. Horton

Junior Sales Representative Job at D.R. Horton

 ...Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also...  ...pounds Preferred Qualifications Prior CRM software experience Previous sales experience, knowledge...